Communicate early and often to avoid confusion

Communicate early and often to avoid confusion

Great leaders know how to work with their employees in such a way that they get results without making people feel anxious or stressed. Often, workers have so many tasks to complete that when we add to their daily list, they become overwhelmed. When this happens, they suffer and so does the work.It does not have to be this way. Of course, there will always be work and stress is a part of daily work life.  But if you make slight changes in the way that you present the work to employees, positive changes will result.

This is a seemingly simple task, but it takes effort on your part in the way that you listen and communicate. Tommy Mello, founder of a home services company, says that when assigning projects, there is a difference between delegating and dumping.

“You’ve got to give your employees a defined deadline and set expectations clearly, among other things,” he writes in Inc. magazine. “Remember — your employees aren’t mind-readers. If you ‘dump’ instead of delegate, you probably won’t get the results you want, and you’ll end up giving yourself more stress instead.”

When your employees fully understand the tasks that must be completed, stress is reduced and work quality increases. There are a few steps that you can take to ensure this happens.

First, tell your employees why something must be done. When they have a solid reason as to why a certain project needs to be completed and how it relates to the overall mission statement of the organization, people are much more dedicated. It becomes more personal and they make a deeper connection to the task.

Second, ensure that employees have everything they need to complete the project. We often take for granted what is required to complete certain assignments and may forget to check in with employees about this. At the same time, workers may be too afraid to ask for additional time or material to finish a project. Make it clear that they should not hesitate to ask for resources and ensure that you listen when they do.

If employees are working on a particularly large project, it is best to break it down and set milestones to be finished at certain time intervals. If this is not clear in the beginning, then it will just lead to bottlenecks and delays in the future. Setting guidelines will help set clear markers so that both you and employees will be on the same page.

Finally, periodically check in on the progress of the task or project. This helps keep the project on track and also provides you with updates. The more communication there is between leaders and employees, the less frustration and confusion there is later. Better communication is one of the simplest and most important things leaders can do to make operations run smoothly and employees feel valued and respected.

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